MANAGEMENT INFORMATION SYSTEMS AS AN INTEGRAL PART FOR SMOOTH RUNNING AND IMPROVING UNIVERSITY MANAGEMENT

Abstract

This paper investigates the use of modern Information Technology enabled systems and methods for better university management. The responsibilities of management include management of organizational resources. In the past, focus was on financial, personnel and material resources. Since the diffusion of computers, local area networks and Internet connections in universities and the increase of instructional software and online resources is a challenge for the university system. Appropriate tools to store, access, distribute and to use those resources in universities are still in their infancy. Now a need for the inclusion of information resources and the facilities to manage them are an essential part in any organization especially in the Public Sector. In order to understand why universities as learning institutions are struggling with knowledge exchange, existing models for knowledge management will be described and adopted to the University context. The paper introduces a development process of a special information system for managing several simultaneous internal processes which are the integral part of a university. The need of MIS arises from the rapid growth in the number of students, staff, and the complexities in universities with the passage of time. There are a number of processes which are going on simultaneously inside the university, which would be easily looked after and managed once the system is fully functional. These systems are providing specific statutory returns and administrative type functions. In a technology oriented, information-intense world, one of the largest challenges facing higher education is the organization, communication, and presentation of information in a coherent and usable fashion. The university automation would enhance the working environment and would decrease the burden of the administrative staff, which would eventually increase the performance.

Keywords: Administrative, Automation, Communication, Information, Management

For full paper: fmscresearch@sjp.ac.lk