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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.

Author Guidelines

All articles submitted to the VJS must be original. If any of the material has been published or submitted elsewhere, this must be made clear to the Editor in Chief in written and should be resolved. All submissions should be made through the online submission system.

VJS does not charge a publication fee from Authors. 

Article length: Full length research/review articles should not exceed 6000 words in length. Research notes providing a digest of research findings should not exceed 2500 words.

File types: Articles should be written in Open Office of MS Word format. No other word processing applications are accepted. Use MS Excel for figures.

Language: Language of the articles should be only in English.

Format: All submissions should be typed on A4 size pages with 2.5 cm margins along all sides. Articles should be typed in font Times New Roman, with 1.5 line spacing. Following guidelines should be adopted.

Title: 14 points and Bold 
Main headings: 12 points, Bold

Sub headings: 12 points, Bold, Italic
Content of article: 12 points

Do not capitalize titles.

Submission order: The following order should be strictly followed in preparation of manuscripts.

Front page: Title of article, authors' names, full information on authors' institutional affiliations including contact information (phone and email contacts mandatory)

Second page: An Abstract of 350 maxmium words exactly conveying the content of the article. Abstract should specifically contain the background/importance of the study, objectives, methods used, key findings and major conclusions. The abstract should be self-contained and citation-free. Authors should include five keywords after the abstract.

From third page: Main content text with all tables and figures aligned in their location. The contents should follow the following format;

  1. Introduction: should cover the background of the study, rationale and objectives. It should be sufficient, well-argued and backed with current citations/references. To maintain high scholarly standards, VJS requires all articles to contain a minimum of 15 current references related to the topic discussed.
  2. Methodology: should clearly describe research methods and statistical techniques used
  3. Results: should be described with appropriate statistical techniques, tables and figures if needed.
  4. Discussion
  5. Conclusions
  6. Acknowledgements (optional, should be very concise)
  7. References


Authors are required to pay special attention to the accuracy and correct presentation of references. All references must be arranged first alphabetically and then chronologically.

In-text references should be cited by giving the author's name and year of publication (McDonald, 1928). In case of two authors (McDonald and Smith, 2011), in case of more than two authors (McDonald et al., 2006). If the reference is provided from the same Author (s) in the same year it must be identified by the letter “a”, “b”, “c”, etc which is placed after the publication year (Smith, 2000a). Groups of references should be listed first alphabetically, then chronologically. Examples: "as demonstrated (Allan, 1996a, 1996b, 1999; Allan and Jones, 1995).

Journal article: 
Van der Geer, J., Hanraads, J.A.J., Lupton, R.A., 2000. The art of writing a scientific article. Journal of Science. 163, 51–59. 
Strunk Jr., W., White, E.B., 1979. The Elements of Style, third ed. Macmillan, New York. 
Book chapter in an edited book: 
Mettam, G.R., Adams, L.B., 1999. How to prepare an electronic version of your article, in: Jones, B.S., Smith, R.Z. (Eds.), Introduction to the Electronic Age. E-Publishing Inc., New York, pp. 281–304.

Conference Proceedings:

Ganeshkumar.B,, 2010. Geospatial technology for disaster management, International Conference on Disaster Mitigation and Management, PSNA College of Engineering and Technology, Dindigul, pp 234-238.

Web pages: Sympson, J., 2009. How to draw in Computers. IOP Publishing Physics Web. Accessed 26 June 2010.

Units of Measurement: Units of measurement should be presented simply and concisely using System International (SI) units.

Preparation of Figures

Every figure must have a separate number and a descriptive title under the figure (eg. Figure 1: Relationship between age and biomass of Tectona grandis) and should be cited in the paper in a consecutive order. All figures should be included in appropriate positions within the article. Other than graphs, all other figures should be supplied in JPEG format. Images should be of 300 dpi resolution at least unless the resolution is intentionally set to a lower level for scientific reasons.

Preparation of Tables

Every table must have a separate number and a descriptive title above the table (eg. Table 1: Cd contents in the water samples collected at different locations) and should be cited in the paper in a consecutive order. All tables should be included in appropriate positions within the article.


All equations should be numbered in order from starting and the notations used in the various equations should be given after abstract. Authors are insisted to follow standard notations and SI units system even though it’s not mandatory. All equations should be prepared using Microsoft Equation Editor.

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